Please note, the Hub application is under active development. As such, text and screenshots may quickly become out of date. If you have any questions about current Hub functionality, please reach out to your Hub contact directly.
Notification Emails
The Hub uses automatically generated emails to notify project contacts of project workflow updates and requested changes.
There are two types of email notifications users will receive from the Hub.
Action Required Email
Action required emails are sent to users assigned to the Hub Security Role Group(s) responsible for taking action on an item at the current workflow step. These emails contain a 'Take Action' button, which opens the user's default browser and loads the Hub to the project page needed for them to take action on the item.
The below table shows the mapping that determines which Role Group(s) receive Action Required emails at each workflow step.
| Workflow | Workflow Step | Action Required Role Group(s) |
| Authorization | Initiator Review | N/A |
| Authorization | District Review - District 1 | District 1 Supervisor |
| Authorization | District Review - District 2 | District 2 Supervisor |
| Authorization | District Review - District 3 | District 3 Supervisor |
| Authorization | District Review - District 4 | District 4 Supervisor |
| Authorization | District Review - District 5 | District 5 Supervisor |
| Authorization | District Review - District 6 | District 6 Supervisor |
| Authorization | District Review - District 7 | District 7 Supervisor |
| Authorization | District Review - District 8 | District 8 Supervisor |
| Authorization | District Review - District 9 | District 9 Supervisor |
| Authorization | District Review - District 10 | District 10 Supervisor |
| Authorization | District Review - District 99 | State-Wide Supervisor |
| Authorization | Division Review - Engineering | Engineering Division Supervisor |
| Authorization | Division Review - Operations/Maintenance | Operations/Maintenance Division Supervisor |
| Authorization | Division Review - Human Resources | Human Resources Division Supervisor |
| Authorization | Division Review - Planning | Planning Division Supervisor |
| Authorization | Division Review - Programming | Programming Division Supervisor |
| Authorization | Division Review - Right-of-Way | Right-of-Way Division Supervisor |
| Authorization | Division Review - Traffic Engineering | Traffic Engineering Division Supervisor |
| Authorization | Division Review - Contract Administration | Contract Administration Division Supervisor |
| Authorization | Regional PM Review - Region 1 | Regional Manager 01 |
| Authorization | Regional PM Review - Region 2 | Regional Manager 02 |
| Authorization | Regional PM Review - Region 3 | Regional Manager 03 |
| Authorization | Regional PM Review - Region 4 | Regional Manager 04 |
| Authorization | Regional PM Review - Region 5 | Regional Manager 05 |
| Authorization | Regional PM Review - Division | Regional Manager Division |
| Authorization | Programming Technician Review | Programming Technician |
| Authorization | Programming Supervisor Review | Programming Supervisor |
| Authorization | PRC Review | Programming Supervisor |
| Authorization | Awaiting Authorization | Programming Technician, Programming Supervisor |
| Authorization | Project Approved | N/A |
| Phase | Programming Review | Programming Technician |
| Phase | State STIP Review | State STIP Coordinator |
| Phase | Federal STIP Review | Federal STIP Coordinator |
| Phase | FHWA Review 1 | FHWA Technician |
| Phase | FHWA Review 2 | FHWA Manager |
| Phase | Final Programming Review | Programming Technician |
| Phase | Request Approved | N/A |
| Change Request | Initiator Review |
N/A |
| Change Request | District Review - District 1 | District 1 Supervisor |
| Change Request | District Review - District 2 | District 2 Supervisor |
| Change Request | District Review - District 3 | District 3 Supervisor |
| Change Request | District Review - District 4 | District 4 Supervisor |
| Change Request | District Review - District 5 | District 5 Supervisor |
| Change Request | District Review - District 6 | District 6 Supervisor |
| Change Request | District Review - District 7 | District 7 Supervisor |
| Change Request | District Review - District 8 | District 8 Supervisor |
| Change Request | District Review - District 9 | District 9 Supervisor |
| Change Request | District Review - District 10 | District 10 Supervisor |
| Change Request | District Review - District 99 | State-Wide Supervisor |
| Change Request | Division Review - Human Resources | Human Resources Division Supervisor |
| Change Request | Division Review - Engineering | Engineering Division Supervisor |
| Change Request | Division Review - Operations/Maintenance | Operations/Maintenance Division Supervisor |
| Change Request | Division Review - Planning | Planning Division Supervisor |
| Change Request | Division Review - Programming | Programming Division Supervisor |
| Change Request | Division Review - Right-of-Way | Right-of-Way Division Supervisor |
| Change Request | Division Review - Traffic Engineering | Traffic Engineering Division Supervisor |
| Change Request | Division Review - Contract Administration | Contract Administration Division Supervisor |
| Change Request | Regional PM Review - Region 1 | Regional Manager 01 |
| Change Request | Regional PM Review - Region 2 | Regional Manager 02 |
| Change Request | Regional PM Review - Region 3 | Regional Manager 03 |
| Change Request | Regional PM Review - Region 4 | Regional Manager 04 |
| Change Request | Regional PM Review - Region 5 | Regional Manager 05 |
| Change Request | Regional PM Review - Division | Regional Manager Division |
| Change Request | Programming Review | Programming Technician |
| Change Request | State STIP Review | State STIP Coordinator |
| Change Request | Federal STIP Review | Federal STIP Coordinator |
| Change Request | FHWA Review 1 | FHWA Technician, Federal Aid |
| Change Request | FHWA Review 2 | FHWA Manager, Federal Aid Manager |
| Change Request | Final Programming Review | Programming Technician |
| Change Request | Request Approved | N/A |
| Schedule | Schedule Update Request | N/A |
| Schedule | Programming Review | Programming Technician |
| Schedule | Schedule Change Declined | N/A |
| Schedule | Schedule Change Approved | N/A |
Informational Email
Informational emails are sent to users which have previously taken action on an item in workflow, providing an update to the current status. They are also sent to users listed as project contacts. These emails are sent to users when the item is approved at any workflow step and contain a 'View Project' button, which opens the user's default browser and loads the project page in Hub.
Examples
Example email subject line:
Example email body:
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