Data Definitions

Updated: 6/23/2021

Please note, the Hub application is under active development. As such, text and screenshots may quickly become out of date. If you have any questions about current Hub functionality, please reach out to your Hub contact directly.

Project Identification

Field Name	Description
Project Name:	The Name of the entered project. This is a free form field.
State Project Number:	This is a 30 character long free form field that allows the user to populate once the project is in initial programming approval and does not contain a route segment. If a primary route segment is defined, it infers a concatenated value based on the following logic: concatenate Initiation Category + Project Type Code + County Code + '-' +  one space + Primary Route + '/' + Subroute +  space + Begin Mile Point + one space + 00 + one space + Calendar Year (YY). For example: T133- 009/00 0.00 00 21
Scope:	Free form field (10 min and 500 max characters). This field defines the work for the project at a high level.
This project does NOT contain a route or is a New Route:	This flag will allow users to create a project that does not necessarily have a route associated with it or a route that is not yet defined in the Road Inventory Log (RIL). For example - TOWN OF GILBERT|RESURFACE
Migrated Data:	This flag determines whether the project is converted. If it is displays as selected, then the project is converted.
Department 0803: Division of Highways:	This determines what department the project is associated with. Currently only 0803 is available.
Responsible:	Indicates the responsible program manager and scheduling coordinator. This is a two-character value. The first character represents the program manager and the second character represents the scheduling coordinator. For example; F0.
Responsible Division:	Defines the division that is responsible for the project. For example; Engineering, Planning, Programming etc.
County:	The county that the project is associated with. For a project that spans multiple counties, this will be the sourcing county. For example; 03: Boone.  There are also choices for district wide projects (89 through 90) and 99 for Statewide projects.
District:	The District associated with the county. This is a read only field and is inferred once you select the county. For example; 01: District 1
Responsible District:	This is district responsible for oversight. When you select the county, it infers the same value that is in the “District” field. However, you can update it to the respective district responsible for the oversight if it is different than the inferred value. For example; 02: District 2
Development Responsible:	Indicates the development responsibility for the project. This is up to a three-character code.  Following are a few examples: DD - Engineering Division  DR - Right of Way Division  DT - Traffic Engineering Division OM - Operations Division RP - Transportation Planning Division CP – Program Administration Division Etc.
Development Section:	Responsible section (or Organization performing work) - following are a few examples: 0 - 9 – Individual Districts D – All Districts E - Environmental Section I - In-House (any section) R - Consultant Review Section S – Consultant Services Section T - Technical Section Etc.
Development Group:	Organization Performing Work. For example; C – Consultant
Project Manager:	Text field to list name of the Project Manager.
PM Regional Manager:	Text field to list name of the Regional Manager
Initiation Category:	The category associated with initiating the project. A - Allocation of Funds only (not available for authorization) D - Dummy project for record keeping only E - Emergency G - General Operations R - Reimbursable S - Service Life T - Technical Support U - System Upgrading X - System Expansion
Project Status:	This is the status of the project. This defaults to Active when a new project is created. You can terminate, close, withdraw the project using this field. For example; AF: Active; 15: Withdrawn and Closed.
Project Type:	The type of project that is being created and initiated. You can select a value from the following choices. 0 – Buildings & Grounds 1 – Corridor Location 2 – Design Report 3 – Contract Plans, Right- of-Way, Construction 6 – Projects (where normal phases not applicable)
Rural / Urban:	Identifies the location of the project as either Rural, Urban (5000- 49,999 population) and Urbanized (greater than 50,000)
CRTS?:	You can select Yes/ No/ Unspecified.  This is to designate routes that are identified as a Coal Resource Transportation System road.
Project Disaster Number:	This field can have up to 10 characters. It can only be edited by users with the hub.fema.coordinator role. When a change is made to this field, a warning is shown indicating that the change will be applied to all phases and change requests for the project.
Sign System:	This field is required but since not all projects will exist on the Road Inventory Log, the drop down contains selections which may not be an actual Sign System Route you find in the Route Segment tab.  The choices in the Sign System section of the Project Identification tab are: 0 MNS (Nonstate owned road) 1 Interstate Routes – I 2 United States Route - US 3 West Virginia Sign Routes - WV 4 County Signed Routes CO (will exclude Municipal County Routes) 5 N/A 6 State Park and Forest Roads 7 Federal Aid non state (FANS) 8 HARP 9 Other R Railroad (WV State Rail Authority) T Trail U USFR (United State Forest Road)
Work Code:	Indicates the work type and facility type. Used as the first 2 digits of account numbers as assigned by Program Administration Division. For Example; 40: Rest Area Maintenance; 03 : Other Port Authority
Primary Construction Code:	Indicates the construction code for the project. For example;  01 - Construct New Road; 18 - Repair Damage/Remove Debris
Other Construction Codes:	This field supplements the Primary Construction Code data and provides you the ability to select more than just one code, so you are not limited to just one choice. For example, you can select “10 - Stabilize” and also select “13 – Pave (Surface Treatment)” and “61 – Guardrail.” You can also delete a code you have selected by mistake by simply clicking on the x by the choice you want to delete.
Project Worksheet Number	Use this field to enter a Project Worksheet Number. This field can have up to 15 characters. It can only be edited by users with the hub.fema.coordinator role. When a change is made to this field, a warning is shown indicating that the change will be applied to all phases and change requests for the project.
Project Asset:	This identifies the type of asset that is being worked on. You can select between Roadway, Bridge and Other.
New Bridge?:	This flag marks the bridge selected as a new bridge. Marking this will keep the Primary NBI Bridge field blank. This field is only displayed if Project Asset is set to Bridge.  This box should only be checked if it a new bridge without a NBI (National Bridge Inventory) number and has not existed before, so if you are replacing a bridge, this box should not be checked.
Primary NBI Bridge:	This field will need to be populated if Project Asset is set to Bridge. If the project does not contain a route, you will have to fill a value in manually, otherwise this gets inferred when you add a route segment. For example; 00000000003A001
Family Code:	Used primarily for major projects where sequential PE phases and multiple construction projects are for the common objective of constructing, reconstructing, or upgrading of a route or section of a route. Purpose is to enable appropriate selection and sort for special reports. This field is available to select once the project is in programming review state. For example, you can select STIP-CORRH: corrh
Environment Action Type:	Allows you to select the type of environment action - you can select between PC (Programmatic CE) , FONSI (Finding of No Significant Impact - previously known as FO), CE (Categorical Exclusion)
Environmental Clearance Date:	The date environmental action was actually completed. For "Programmatic CE" code effective date of determination (either by CP or Environmental group, as appropriate).
DOH Reference Number	Use this field to enter a DOH Reference Number. This field can have up to 20 characters. It can only be edited by users with the hub.fema.coordinator role. When a change is made to this field, a warning is shown indicating that the change will be applied to all phases and change requests for the project.
Major Program:	This field will help you classify what kind of major program is associated with your project. It is inferred based on the work code. For example; Safety (Safety); NATDIS (Natural Disasters); MAINSP (Maintenance and System Preservation).
Program Group:	Any group of projects that is similar in terms of scope or purpose. Can also be used to refer to the entire group of projects that constitutes the current multi-year work plan. (This is also referred to as the Transportation Improvement Program, or TIP.). For example; E099 - Other; EFEM - E-FEMA
Program Type:	This is an OASIS Rollup for reporting purposes.  It may or may not be used in the future.  It is based on a crosswalk that ties to the Functional System.
Primary Federal Aid System:	The type of federal aid applied for. Interstate NHS (National Highway System) STP (Surface Transportation Program Eligible) Intermodal Connectors Non Federal Aid
Other Federal Aid Systems:	This field supplements the Primary Federal Aid System data and provides you the ability to select additional Federal Aid Systems for projects  that have routes that cross Federal Aid Systems.  This field allows for more than one choice.
Functional Classification:	Classifies the project based on the type of real estate. For example; 01: Expressway; 03: Feeder.
National Highway Functional Classification (NHFC):	Examples of these are; 01: Rural Principal Arterial – Interstate; 07: Rural Major Collector; 18: Urban Minor Collector.
National Highway System (NHS):	Examples of these are; 0: Not on NHS 2: Major Airport Connector; 6: Major Inner City Bus Terminal.
TAMP Classification	The Transportation Asset Management Plan (TAMP) is compiled based up type of work and location of work (Federal Aid System on which work is performed). The Construction Code reference table and the Federal Aid System reference table include TAMP Classification information that is utilized to populate this field and is based upon the user entry into Construction Code and Federal Aid System.

ROW/Utilities/Env. Info;

Field Name	Description
Acquisitions / Easements:	This field allows you to select whether the project requires any acquisitions or easements.  You can select Yes or No or Unspecified.
Businesses Affected:	This field allows you to select whether this project will affect any businesses. You can select Yes or No or Unspecified.
Residences Affected:	This field allows you to select whether this project will affect any residences. You can select Yes or No or Unspecified.
Description:	You can provide any supporting information for the ROW section in this free form text field up to 100 characters.
Affected | On Existing ROW:	This field will let you select whether any utilities are affected on the existing ROW. You can select Yes or No or Unspecified.
Affected | Off Existing ROW:	This field will let you select whether any utilities are affected off the existing ROW. You can select Yes or No or Unspecified.
Reloc at Util. Expense?:	This field will let you specify if affected utilities will be relocated at the utility provider's expense. You can select Yes or No or Unspecified.
Reloc at DOH Expense?:	This field will let you specify if affected utilities will be relocated at DOH's expense. You can select Yes or No or Unspecified.
Description:	You can provide any supporting information for the Utilities section in this free form text field up to 100 characters.
404 Permit Needed?:	This field will let you specify whether you require to get a permit for any potential discharge into a body of water based on the Clean Water Act (CWA). You can select Yes or No or Unspecified.
City Agreement Needed?:	This field lets you specify whether you will require an agreement from the city. You can select Yes or No or Unspecified.
Other State Agreement Needed?:	This field lets you specify whether you will require an agreement from the state. You can select Yes or No or Unspecified.
Other Permits/Agreements Needed?:	This field lets you specify whether you will require any other agreement(s). You can select Yes or No or Unspecified.
4F Involvement:	This will let you specify if there are any special considerations or needs being met to meet 4(f) - maintain the natural beauty of surroundings where the project is proposed. You can select Yes or No or Unspecified.
Traffic Control Devices Needed?	This will let you select whether traffic control devices are needed. You can select Yes or No or Unspecified.
MCS&T Work Needed?	This will let you specify whether any materials or control or testing is required of the area where the work is proposed. You can select Yes or No or Unspecified.
Description:	You can provide any supporting information for the Environment, Permits and Traffic Control section in this free form text field up to 100 characters.

Route Segment

Field Name	Description
County:	Allows you to specify the county on the Route builder window. This value is inferred from the project identification page but can be updated as required. For example; 03:Boone
Sign System:	This allows you to pick the filtered sign system based on your selection of County for the given route. For example; US, WV, CO
Route Number:	This will let you select the filtered route number based on your selection of County and Sign System. For example; 0019
Subroute:	This will let you select the filtered route number based on your selection of County, Sign System and Route Number. Select 00 if project is not on a subroute.  For example, if project is on a county route 19/3, the Route would be 0019 and the subroute would be 03.
Supplemental Code:	This will let you select the filtered route number based on your selection of County, Sign System, Route Number and Subroute. For example; 00: Not Applicable, or 16: Toll, or 17: Ramp
Direction:	This will let you select the direction based on your selection of County, Sign System, Route Number, Subroute and Supplemental Code. For example; NB/SB
Route ID:	This is a read only field and is a concatenation of all the fields selected above: County, Sign System, Route Number, Subroute and Supplemental Code. For example; 03201190000NB
Start Mile Point:	This field will allow you to select the start mile point of the route segment. This is derived from the Road Inventory Log (RIL) data. This may not correspond directly with the actual project start mile point.  You must select a start mile point that would include the limits of the project being entered.
End Mile Point:	This field will allow you to select the end mile point of the route segment. This is derived from the RIL data. This may not correspond directly with the actual project end mile point.  You must select an end mile point that would include the limits of the project being entered.
Primary Route?:	You will need to select one of the routes (in case you have multiple routes) as the primary route. If you have only one route the system automatically selects this as the primary route. The selected primary route will populate some of the fields on the project identification page and will be used in the state project number.

Estimated Cost

Field Name	Description
Federal Project?:	This check box will allow you to select whether the project phase will be federal (participating) or not.
Estimated Cost:	This free form field will allow you to enter the estimate for the project. If this is for a federal project, the estimate is for a participating phase, otherwise for a non-participating phase.
Allocation Code:	A number assigned to some project phases that identifies them as being funded from a specific allocation of funds. For example; 000-000: Miscellaneous; B60-090: NF Renovation, PE/RW/etc., CP
Desired Start Date:	The estimated start date of the phase.
Desired End Date:	The estimated end date of the phase.
Recommended To be Perf By:	This will let you select the recommended entity that performs the work. For example; PO.

Phase

Field Name	Description
Phase Status:	This field allows you to select the status of the phase. It defaults to 'Open' for a new phase, but you are able to select other values like 'Withdrawn'; 'Closed' on edit.
Federal Project?:	This allows you to mark a phase as participating. If you have selected the phase corresponding to what is entered on the estimated cost tab, this field will be inferred.
Phase Type:	This allows you to select the type of phase you are entering. You can select between Engineering, Construction, Right of Way or Other.
Responsible District:	This allows you to select the responsible district for oversight. If you have selected the phase corresponding to what is entered on the estimated cost tab, this field will be inferred. For example; 01:District 1
DD-R Org/Unit:	You can select a value for the DD-R Org/ Unit for 'ENG: Engineering', 'ROW: Right-of-Way', and 'OTH: Other' phases. This field is required for 'ENG: Engineering' and 'ROW: Right-of-Way' Phase Types.
Construction Org/Unit:	You can select a value for this field for 'CON: Construction' or 'OTH: Other' phases.  This field is required for 'CON: Construction" Phase Types.
Phase Start Date:	The estimated start date for the phase.
Phase End Date:	The estimated end date for the phase.
Consultant Name:	You can add the name for a consultant responsible for the phase if the Phase Type is ENG: Engineering', 'ROW: Right-of-Way', and 'OTH: Other'.
Contractor Name:	You can add the name of the contractor assigned to the construction if the Phase Type is 'CON: Construction' and 'OTH: Other' phases.
Existing Facility:	You are able to designate the name of an existing facility that is being updated/ upgraded to provide a better service.
Termini:	You can add either (1) the beginning and ending points, or for spot locations, the specific location, using in both cases appropriate geographical designations, or (2) a brief description of facilities covered.
Phase Description:	You can add a description for the phase.
Allocation:	You can select the applicable allocation code based on federal guidelines.  For example; 000-000: Miscellaneous; A13-001: CP Resurfacing & Various, D-1
Estimated or Authorized:	This field determines whether a phase has been authorized or is still in estimated status. This is a read only field when you are initially setting up the phase and is defaulted to Estimated. Once a Participating phase moves to FHWA Review 2 the user must update this to Authorized before submitting to FMIS. Once a non-participating phase moves to Final Programming, the user must update this to authorized before the final submission.
Non-Participating Amount:	You can set this dollar value for the non-reimbursable funds for the project. This is a conditionally required field if the 'Federal Project?' checkbox is unchecked.
Federal Project:	You can set this dollar value for the reimbursable funds for the project. This is a conditionally required field if the 'Federal Project?' checkbox is checked.  NOTE: This field is only available if the user selects the 'Federal Project?' checkbox.
Federal Project Prefix:	You can select a valid value for the Federal Project Prefix. This field is required if the 'Federal Project?' checkbox is selected (Selecting this checkbox reveals more options in the drop-down list). For example; STP: Surface Transportation Program or NFA; Non Federal Aid - Regionally Significant (Bond Projects)
Federal Project Number:	You can enter a valid Federal Project Number. This field is required if the 'Federal Project?' checkbox is selected. NOTE: This must be a 7-digit number, or it can be padded with zeroes. This value needs to be unique.
Federal Project Suffix:	You can select a valid suffix for the project. Note that this field is not editable if the Federal Project Prefix is set to FEMA. Valid values are: D: Delegated DTC: Delegated with Toll Credits DBC: Delegated with Bridge Credits
WVDOH Federal Project Number:	This is a read only field and is a concatenation of the values in the Federal Project Prefix + Federal Project Number + Federal Project Suffix. If either of the values are populated, this field will display the value of the partial concatenation.  For example: WVDOH Federal Project Number with Federal Project Prefix selected WVDOH Federal Project Number with Federal Project Prefix selected, Federal Project Number entered and the Federal Project Suffix selected
Disaster Number:	This field is disabled. It is inferred from the information entered on the Project Identification tab. This is only displayed when the Federal Project Prefix = FEMA.
Project Worksheet Number:	This field is disabled. It is inferred from the information entered on the Project Identification tab. This is only displayed when the Federal Project Prefix = FEMA
DI Line Item:	Use this field to enter a DI Line Item number.  This field can have up to 15 characters. It can only be edited by users with the hub.fema.coordinator role. This is only displayed when the Federal Project Prefix = FEMA.
DOH Reference Number:	This field is disabled. It is inferred from the information entered on the Project Identification tab.
Project Worksheet Award Date:	You can enter the date when the Project Worksheet is awarded the contract.  This field can only be edited by users with the hub.fema.coordinator role. This is only displayed when Federal Project Prefix = FEMA.

Funding

Field Name	Description
Participating Funds?:	This switch is used to indicate whether the funding line you are setting up is Participating or Non-Participating. By default, this slider is set at "No" which indicates a Non-Participating funding line. Slide this slider to "Yes" to indicate a participating funding line.
Total Phase/CR Cost:	This field indicated the Total Phase Cost. This value is inferred from the phase tab.
Federal Project?:	This field is read-only. It is selected based on whether the associated phase is a participating phase.
AC Conversion:	This checkbox is available if the 'Participating Funds' slider is marked as "YES". It is available for new or existing priorities. This is disabled if Advanced Construction Participation % is greater than 0.
Remaining Allowable Allocation:	This field indicates how much funding on the Phase is remaining to allocate. If no amount has been allocated for this phase previously, then this amount will equal Phase Cost. As funds are allocated, this number will be reduced by the amount allocated. You will not be able to allocate more funds than are remaining.
Toll Credit?:	This checkbox is available if the 'Participating Funds' slider is marked as "YES". Once selected, the user is presented with a new section - Toll Credit.
Bridge Credit?:	This checkbox is available if the 'Participating Funds' slider is marked as "YES". Once selected, the user is presented with a new section - Bridge Credit.
Increment by 3? Increment by 5?:	After selecting a Phase or CR, you must then indicate a priority for the funding line. The Hub gives you the option to increment the priorities by 3 or 5. The default is an increment of 5.
CR No. (Change Request No.).	After indicating if the funding line is Participating or Non-Participating, you must then select the Phase or CR number for the funding line. To do this, click the CR No. dropdown. This dropdown displays selections for any Phases or Change Requests (CR) added for this Phase. A Phase is indicated by the number 0.  CRs are listed in sequential order, starting at 1. If you have already fully funded a change request (including the original phase), these numbers will no longer be available to you to select.
Priority:	Once you have determined the desired increment, click the Priority dropdown to select a priority. If a priority has already been selected previously, then it will not be available for selection in this dropdown. If any lines are removed, the priority order will be reset to remove the deleted funding line. It is also possible to change to 'increment by 5' after multiple lines have been created to 'increment by 3'. The application will automatically determine the increments for all of the existing funding lines.
Current Priority Total:	Once a priority has been selected, the Current Priority Total field will be populated. This field sums all of the allocated funding for the given priority. This is possible when there a change requests that are added (CR 1+) to a phase.
Funding Allocation:	Once a priority has been selected, you are now ready to indicate the funding allocation for the funding line. To do so, enter the desired funding allocation in the Funding Allocation field. This amount cannot be more than the Remaining Allowable Allocation
Obligation Date:	This is the date which references the date the project is obliged to be complete. This is not a required field unless the funding line has Advance Construction Participation.
State:	This is a read-only field. Based on your selection of the 'State Participation %', this field displays the corresponding dollar amount.
Federal:	This is a read-only field. Based on your selection of the 'Federal Participation %', this field displays the corresponding dollar amount.
TC:	This is a read-only field. The amount displayed in this field applies towards the federal credit for your project. Based on your selection of the 'Toll Credit %', this field displays the corresponding dollar amount. This field is available only when the 'Toll Credit' checkbox is selected.
BC:	This is a read-only field. The amount displayed in this field applies towards the federal credit for your project. Based on your selection of the 'Bridge Credit %', this field displays the corresponding dollar amount. This checkbox is selected only when the 'Bridge Credit' checkbox is selected.
Bond:	This is a read-only field. Based on your selection of the 'Bond Participation %', this field displays the corresponding dollar amount.
AC:	This field is visible only when the 'Participating Funds' slider is set to YES. This is a read-only field. Based on your selection of the 'Advanced Construction %', this field displays the corresponding dollar amount.
Other:	This is a read-only field. This field is visible only when the 'Participating Funds' slider is set to YES. Based on your selection of the 'Other %', this field computes the corresponding dollar amount.
Unallocated:	The dollar amount of the unallocated funds. To save a given funding line, this value needs to be $0. In other words, all of the funds need to be allocated for the given funding line.
Federal Participation %:	You can enter the federal participation percentage in this field. This percentage corresponds to the percentage of federal funds required out of the total allocation for this funding line. Once this field is populated, an Informational message is presented to the user. Users must enter Federal funding Detail lines for the Federal Funding amount. Once this field is populated, the Federal Program/Appropriation Number; CFDA Prefix; CFDA Suffix are editable for the user. If Total Funding Allocation is not specified; on save an error is presented to the user
Federal Program/Appropriation Number:	You can select one of the valid values from the Federal Program/ Appropriation Number drop down. Example;  0010: BOND ISSUE "E" - PRIMARY; Z240: SURFACE TRANSP BLOCK GRTS-FLEX This field is available for edit once 'Federal Participation %' is populated. The Federal Program field must be unique within a Phase. It cannot be used on multiple priorities. If available, this is a required field.
CFDA Prefix:	You can select one of the valid values from the CFDA Prefix drop down. Example: 20: US Dept of Transportation This field is available for edit once 'Federal Participation %' is populated. If available, this is a required field.
CFDA Suffix:	You can select one of the valid values from the CFDA Suffix drop down. Example: 200: Highway Research and Development Program; 301: Railroad Safety This field is available for edit once 'Federal Participation %' is populated. If available, this is a required field.
State Participation %:	You can enter the state participation percentage in this field. This percentage corresponds to the percentage of the funds the State is responsible for out of the total allocation for this funding line. Once this field is populated, the State Fund; State Appropriation are editable for the user. If Total Funding Allocation is not specified; on save an error is presented to the user.
State Fund:	You can select the applicable State Fund from the drop down. Example: 9031: GARVEE Transportation Bonds Series 2017A This field is only available for edit once 'State Participation %' is populated. If available, this is a required field.
State Appropriation:	You can select the applicable State Appropriation Code from the drop down. Example: 27800: Interstate Construction This field is only available for edit once 'State Participation %' is populated. If Example: 09900: Unclassified This field is only available for edit once 'Bond Participation %' is populated. If available, this field is required.  Toll Credit available, this is a required field.
Bond Participation %:	You can enter the bond participation percentage in this field. This percentage corresponds to the percentage of the funds that issuing bonds will cover. Once this field is populated, the Bond Fund; Bond Appropriation are editable for the user. If Total Funding Allocation is not specified; on save an error is presented to the user.
Bond Fund:	You can select the applicable Bond Fund from the drop down. Example: 9032: Roads to Prosperity GO Bond Debt Service Fund Issue 1 This field is only available for edit once 'Bond Participation %' is populated. If available, this is a required field.
Bond Appropriation:	You can select the applicable Bond Appropriation from the drop down.
%:	You can enter the toll credit percentage in this field. This percentage corresponds to the percentage of federal funds credited out of the total allocation for this funding line. If Total Funding Allocation is not specified; on save an error is presented to the user.
Bridge Credit %:	You can enter the bridge credit percentage in this field. This percentage corresponds to the percentage of federal funds credited out of the total allocation for this funding line. If Total Funding Allocation is not specified; on save an error is presented to the user.
Advanced Construction Participation %:	You can enter the Advanced Construction Participation percentage in this field. This percentage corresponds to the percentage of federal funds credited out of the total allocation for this funding line. This field is available when Federal Participation % is 0 and AC Conversion is unchecked. Otherwise, this field is disabled.
Other Participation %:	You can enter the other funding percentage in this field. This percentage corresponds to the percentage of federal funds credited out of the total allocation for this funding line and is provided by a customer. Once this field is populated, the Federal Program/Appropriation Number is editable for the user. If Total Funding Allocation is not specified; on save an error is presented to the user.
Customer:	You can select the appropriate customer that will provide a percentage of funding for the project.  Example: 000000162036: UPPER MONONGAHELA RIVER ASSOCIATION INC NOTE: If available, this is a required field.
FMIS Other Funding:	FMIS is the FHWA “Financial Management information System” and it breaks Other funding into the choices: Local, Private, Non-Monetary, Other, etc.  This data is used for the Interface to FMIS.
AC Conversion Amount	A system field, not visible to the user is populated to track AC Conversion already processed to accommodate FMIS modifications

 

Federal Funding Details

Field Name	Description
Detail No.:	The Detail Number is a sequential number populated by the system and is used for the Interface to FMIS.
Detail Amount:	This is the Federal Amount that is recorded and tracked on the detail line in FMIS. This is entered by the FHWA Technician or FHWA Manager and validations are checked to be certain that all detail lines sum to the total of the Funding line.
FHWA Project Prefix:	Much like the FHWA Project Prefix on the Phase and Change Request, this prefix is used by Federal Programming, Federal Aid and FHWA to track and report on project and funding types
Other Statistics Selected:	FMIS tracks several categories at the detail line; the Federal Programming and Federal Aid teams understand these statistics and can check one or many for each detail line
FHWA Improvement Type	This is a code that is used by FHWA to ensure programmed funds are utilized for valid work and improvement types
Primary Route	This location information is required by FMIS when it exists.  It is inferred from the Primary Route Segment.  If there is no Primary Route Segment, it is blank and other required fields are submitted through the FMIS Tab
Additional Route Segments:	Additional route segments can be added to the detail lines. The Federal Programming and Federal Aid teams understand which routes to include.

 

STIP (Statewide Transportation Improvement Program)

Field Name	Description
MPO Name:	The name of the Metropolitan Planning Organization (MPO). You can select a valid value from the drop-down. This is not a required field for STIP.  Example: BELOMAR
STIP Program Type:	You can select a STIP Program type from the drop-down. This is not a required field for STIP. Example: BRPROG Bridge Program and LOCALMOB Localized Mobility Improvement Program.
STIP Classification Type:	You can select a STIP Classification Type from the drop-down. This is not a required field for STIP. Example - OTHERPROGRAM Other Program and SYSTEMEXP System Expansion.
STIP Program SubType:	You can select a STIP Program SubType. This is not a required field for STIP. Example: ADA COMPLIANCE.
Family Code:	You can select a Family Code that is used to enable appropriate selection and sort for special reports. This is not a required field for STIP. Example: Corridor H, GARVEE2, GARVEE2019. This field is disabled until the project reaches Programming Review in workflow so that the Programming Supervisor. This field is also available on the Project Identification page. An update on either location will automatically update the second location.
STIP Type of Work:	This is a text field where you can specify a STIP Type of Work.  This is not a required field for STIP. You can enter a maximum of 100 characters. Example: 6 YR BR INSPECTION, ACCESS TO UPGRADE.
Map Id:	This is a text filed where you can add a Map Id (up to 20 characters). This is not a required field.

FMIS (“Financial Management Information System” for the Federal Highway Administration)

Field Name	Description
Phase Code:	This dropdown will present the user with all phases for the project. This is a required field. Example: EN0001
STIP Number:	You can select the STIP number corresponding to the Federal Fiscal Year range. This is a required field. Example STIP 2020 - 2025.
STIP Amendment:	Necessary amendments deemed by WVDOT and MPOs for a given STIP. This is a required field
STIP Administrative Modification:	Necessary administrative adjustments deemed by WVDOT and MPOs for a given STIP. This is a required field
Federal Fund Program:	You can select the program eligible for federal funding. This is not a required field. Example: CMAQ and DF.
Federal Fund Sub-Program:	You can select the sub-program eligible for federal funding. This is not a required field. Example: earmark and NHS.
Groupable:	You can select the type of grouped (or ungrouped) projects for STIP. This is not a required field.
Date Sent to MPO:	The date when the phase is sent to the MPO for approval. This is not a required field. This field is read-only unless you add the MPO Name in the grid on the STIP tab.
MPO Approval Date:	The date when the phase is approved by the MPO. This is not a required field. This field is read-only unless you add the MPO Name in the grid on the STIP tab.
Date Sent to PRC:	The date when the phase is sent to the project review committee for approval. This is not a required field.
PRC Approval Date:	The date when project review committee approves the project. This is not a required field.
Obligation Date:	The date on which the project is scheduled to be authorized for federal funding. This is not a required field.
Federal Fiscal Year:	The year in which the federal funds are anticipated to be authorized. This is a read-only field and is populated based on the Obligation Date.
STIP Action:	The user can select a valid action for the STIP. This is not a required field.
STIP Comments:	The user can add comments for the STIP. This is not a required field.
Recipient Project Number:	This is populated with the State Project Number from the Project Identification tab.
Project ID:	This is populated with the Program ID.
Project Title:	This is populated with the State Project Number from the Project Identification tab.
FMIS County Information:	This is the corresponding FMIS County Information from; populated from the County selected on the Project Identification Tab.
Project Type:	This field is required at the FHWA review step. Use this field to select the type of project ranging from Conventional, State-wide Transportation Project, SIB, Emergency Relief, and Demo.
Project Oversight:	This field is required at the FHWA review step.  Use this field to select who will be responsible for Project Oversight.
ICR:	Use this field to enter an ICR percentage.
Disaster Fiscal Year (YYYY): Use	this field to add a fiscal year for the disaster.
Eligible for Emergency Relief:	Use this field to indicate that this phase is eligible for emergency relief.
Disaster Sequence #:	Use this field to add a Disaster Sequence #. You can add up to 20 characters in this field.
Emergency Relief Code:	Use this field to add an Emergency Relief Code. You can add up to 20 characters in this field.
Major:	you can enter up to 60 characters for this field.
IFP:	you can enter up to 60 characters for this field.
Pooled Fund:	you can enter up to 60 characters for this field.
Other:	you can enter up to 60 characters for this field.
West Virginia Legal Functional Classification:	This is inferred from the Project Identification tab.
Federal Aid System:	This is a read-only field and is inferred from the Project Identification tab.
National Highway System:	This is a read-only field and is inferred from the Project Identification tab.
National Highway Functional Classification:	This is a read only field and is inferred from the Project Identification tab.
Rural/Urban:	This is a read-only field and is inferred from the Project Identification tab.
Congressional District:	This is a read only field and is inferred from the Project Identification tab.
No GIS Reason:	This is a conditionally required field. If the project does not have a route segment associated with it, you will have to select a value from the drop down; otherwise, it is a read only field.
Estimated Construction Year (YYYY):	You can enter the Estimated Construction Year.
Bid Amount:	You can enter the bid amount.
Final Contract Cost:	You can enter the final contract cost.
Text field:	You can enter comments/ supporting information up to 1000 characters in this field.

Administration

Field Name	Description
Restriction Name:	This is a database field that is not visible in the user interface. This field allows a restriction type for the user to be specified. This restriction type can be used to filter or disable row level information in reporting.
Restriction ID:	This is a database field that is not visible in the user interface. This field allows a specific restriction for the user to be specified. This restriction type can be used to filter or disable row level information in reporting.